The Accounts Payable Section is responsible for administration of payments to suppliers and the operation of appropriate controls on payments. The Section plays a major role in the maintenance of supply continuity and compliance with the Prompt Payments Acts through timely and accurate processing of invoices and payments. Other key responsibilities include the operation of effective processes for invoice approval and the provision of accurate, reliable data for input to the Hospital's accounts and expenditure control systems.
In compliance with the Prompt Payments Acts, all conforming invoices which have been validated are paid in the next twice-monthly payment run. Suppliers submitting non conforming invoices which cannot be verified internally are informed in writing. The key areas of non conformance are:
- Incorrect or no valid purchase order
- Incorrect invoice price
- Lack of Proof of Delivery
Suppliers are encouraged to ensure conformance on these key criteria to ensure rapid payment of all invoices.